FALCON SOLICITORS – PRIVACY NOTICE GENERAL DATA PROTECTION REGULATIONS (GDPR) 2018
The Privacy notice is provided to you in compliance with the New General Data Protection Regulations 2018 coming in Force on 25 May 2018. This regulation is an enhanced version of the Data Protection Act 1998 giving you additional rights in respect of your personal data. This notice explains how we process and store your personal data, who we share your data with and provides essential details about the specific rights you have in relation to your data under the new regulations. As such, you will find that organisations will contact you regarding this update, and will be asking you how you would like to be contacted. A link to the Information Commissioner’s Office (ICO) website can be found below for further information. As we already have your consent under the previous regulations, you do not have to do anything unless you wish to withdraw your consent. We would like to make clear that the changes to current privacy laws does not change what we do with your personal data. We will continue to require photo ID and proof of address at the outset of every transaction, and we will still require your contact details and other information as described in our client care letters in order to conduct your transaction effectively. The changes in the law mean that you will have more control over how your data is used, and how you can be contacted. The changes being introduced help better protect your personal data.
We are obliged to inform you of additional rights as below.
4. Legal Basis - Your data will be processed on the basis that Falcon Solicitors has a legitimate interest in being able to achieve the aims of processing set out above. Where special category data is provided, the provider of the data warrants that they consent to Falcon Solicitors processing that data or that they have obtained written consent from the data subject.
5. Personal Data Held - As a minimum, Falcon Solicitors is required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client. In addition, Falcon Solicitors holds whatever information is provided to it by its clients and others. This will rarely include special category data.
6. Data Sources – Falcon Solicitors obtains most personal data from its clients and those who have indicated that they have an interest in Falcon Solicitors representing them in their legal matters. Falcon Solicitors also obtains some personal data from the Respondent, Sponsors and other correspondents. Falcon Solicitors also receives some data from publicly available sources (e.g. Companies House, Home Office, HMRC) to satisfy money laundering and compliance regulations.
7. Recipients - Any data provided by a client is treated as confidential to that client and will only be shared with others in so far as this is necessary in order to provide the services contracted for by the client, for example with internal staff, Barristers, Advocates, Mediation Companies, Arbitration and Dispute Resolution Consultants, to comply with regulatory and other legal obligations and to protect Falcon Solicitors against a potential claim. To provide its services, Falcon Solicitors relies on the services of certain data processors. These include secure cloud storage for files and emails. In each case, Falcon Solicitors ensures that data is processed in compliance with this policy.
8. Third Countries and Safeguards - Other than where required in order to provide services as required in individual client matters, data is not sent to third countries.
9. Retention Period - Data is held for six years from the end of the relevant matter or for six years where not associated with a particular matter.
10. Data Subject’s Rights – Where relevant, you have the right to:
• withdraw consent to the processing of your data; [if you wish to withdraw consent – simply state your preference to the Data Controller, Falcon Solicitors, 340 Farnham Road, Slough, SL2 1JG or email your request to the Data Controller at firstname.lastname@example.org].
• obtain a copy of the data held on you and to correction of any errors in that data; [you can make a Subject Access Request (no charge) by writing to the Data Controller at the above address or email your request].
• You also have the right to be forgotten or for your data to be erased [write to the Data Controller at the above address or email your request to email@example.com]
• complain to a supervisory authority if you think these is a problem with the way we are handling your date. https://ico.org.uk/).
11. Automated Decision Making – Falcon Solicitors does not use your personal data for automated decision making purposes. Automated data processing is the creation and implementation of technology that automatically processes data. This technology uses computers and other communications electronics to gather, store, manipulate, prepare and distribute data automatically.
12. Legally privileged information
Where personal data is classed as legally privileged, that data is exempt from the GDPR information provisions. Useful links:
Further contact details and the full GDPR policy are available from www.falconsolicitors.com and firstname.lastname@example.org. We are amending our Terms of Business and this Privacy Notice to include certain information that will assist you with making the right choices for yourself in respect of personal data. We ask that you read this information very carefully, and if you have any questions, please do not hesitate to contact us.